Current Competitive Bid Projects

105 ILCS 5/10-20.21: The Illinois Public School Code states that all purchases, except perishable foods and beverages in excess of $25,000 (or lower as required by district board policy), must be competitively bid and awarded to the lowest responsible bidder. The $25,000 level refers to aggregate purchases on an annual basis.

Current Projects Accepting Bids

2021 Calendar Year Landscaping Bid Specifications

Sealed bids for 2021 Calendar Year Landscaping, various school building grounds, Peotone, Illinois will be received by the Board of Education, Peotone Community Unit School District 207U via e-mail until 10:00 A.M. prevailing time on January 29, 2021.

E-mailed bids must include a copy of the bid specifications or must include all necessary information in the company’s quote.

Bids must be e-mailed to the School District using sstein@peotoneschools.org and tmoore@peotoneschools.org. Each bidder is fully responsible for the electronic delivery of the e-mailed bid. The School District is not responsible for technology failures related to sending or receiving e-mailed bids. E-mailed bids received after the scheduled time and date will not be accepted.

The time and date when the e-mailed bid is received by the School District using sstein@peotoneschools.org shall represent the official time and date when the e-mailed bid was received. E-mailed bids will not be opened and recorded until after the deadline for receipt of e-mailed bids.

Alternatively, hard copy bids can be mailed to Peotone CUSD 207U, Attn: Trevor J. Moore, 212 W Wilson St., Peotone, IL 60468. Bids will be time stamped when received and included in the bid opening if received before the deadline.

Following the opening and recording of e-mailed and mailed bids, a tabulation of the bids will be prepared and will be e-mailed to each bidder (using the e-mail address where the bid originated) and to others requesting a copy of the bid tabulation. If you are mailing a hard copy bid, please include an e-mail address to which final bid tabulations can be sent.

The work is to be performed in accordance with the proposed Specifications as prepared by the School District. The proposed Specifications can be obtained by visiting the Peotone CUSD 207U website at www.peotoneshools.org. They are found under District Office > Business Office > Current Competitive Bid Projects.

BIDDER RESPONSIBILITY

Each Bidder must satisfactorily complete the process described in the Specifications.

Contents of each bidder’s submission will be available for public review upon request.

The bids with included specifications will be reviewed by the School District to determine the lowest responsible Bidder and will award the 2021 landscaping contract to this lowest responsible Bidder. If the specifications used to bid on the work differ from those specified by the School District, the bid could be considered invalid.

No bid shall be withdrawn for a period of thirty (30) days after the bids opening date without the consent of the School District.

The School District reserves the right to reject any or all bids and to waive any informalities in bidding.

Contact Dave Osborne, Director of Building and Grounds at (815) 210-3991 to make arrangements to visit the site(s) or to more fully understand the scope of the 2021 landscaping contract.

 Specifications

Description of Sites

1

Connor Shaw Center

212 West Wilson Street

Peotone, IL 60468

See attached aerial photo of site

2

Peotone Elementary School

426 North Conrad Avenue

Peotone, IL 60468

See attached aerial photo of site

3

Peotone Intermediate Center

9526 West Manhattan-Monee Road

Frankfort, IL 60423

See attached aerial photo of site

4

Peotone Junior High School

1 Blue Devil Drive

Peotone, IL 60468

See attached aerial photo of site

5

Peotone High School

605 West North Street

Peotone, IL 60468

See attached aerial photo of site

Period of Coverage

The contract will provide for the lawn maintenance services between April 1st and November 30th. The Contractor will have the option of beginning prior to April 1 and/or continuing past November 30th without changing the billing agreement (if the lawn growth/or fallen leaves requires). Lawn cuts will be performed approximately once per week (more frequent or less frequent after consulting with the School District) and billed on a per cut basis (each location billed on a separate invoice).

Service Conditions

MOWING

This agreement includes turf currently being maintained. All mowing shall be done in a neat and orderly manner. April and November lawn mowing shall be performed at an approximate height of (2.5) inches. All turf areas will be cut, as needed, from May through September, at an approximate height of three (3) inches. (As Needed) will be interpreted to mean weekly maintenance except in those weeks where the grass does not reach a minimum of one (1) inch growth from the prior week’s cutting.

Mower blades shall be kept sharp and in good adjustment at all times during the mowing. Mower blade height shall be adjusted & measured on a flat paved surface. All mowing equipment shall be operated in a manner that will prevent damage to trees, shrubs, and other property from collision. Excessive amounts of weekly rainfall may result in deferring cutting to avoid damage to turf.

All grass clippings and debris, whether from mowing or edging, shall be removed from the sidewalks, streets, and entrances at the time of each cutting. The contractor shall not be allowed to blow clippings into plant beds, patios, or mulched beds that remain visible after the property visit. Mowing equipment and patterns shall be employed to permit recycling of clippings where possible. No debris shall be placed in the Association’s garbage container for disposal.

STRING LINE TRIMMING

String line trimming will include turf next to foundations, fences, walls, light poles, buildings, curbs, etc., in which case turf is trimmed to approximately the same height as the mowed turf.

EDGING & CULTIVATION

Edging will be performed where a natural edge already exists on planting beds and tree wells to prevent turf from encroaching into these areas. Cultivation will be performed where soil is exposed for aesthetic value.

Contractor may use appropriate growth regulators to assist in maintaining a more manicured landscape. Contractor will only use chemicals which are approved by the Environmental Protection Agency and are considered to be the most effective and safe for humans and pets. Licensed personnel shall apply turf applications and weed control products. Signs shall be posted, per State law, at entrances of the property after each chemical application.

List of Specified Services

March-April

  • Mowing of turf areas – 1 time
  • String trimming along buildings, plantings and other obstacles – 1 time
  • Power edging along sidewalks, driveways and curbs – 1 time
  • Blowing of debris from walks and paved areas after mowing – 1 time

    May-September

  • Mowing of turf areas – As Needed
  • String trimming along buildings, plantings and other obstacles – As Needed
  • Power edging along sidewalks, driveways and curbs – As Needed
  • Blowing of debris from walks and paved areas after mowing – As Needed

    October-November

  • Mowing of turf areas – As Needed
  • String trimming along buildings, plantings and other obstacles – As Needed
  • Power edging along sidewalks, driveways and curbs – As Needed
  • Blowing of debris from walks and paved areas after mowing – As Needed

General Conditions and Expectations

  1. All work shall be performed by trained, properly supervised personnel in accordance with accepted horticultural practices.
  2. Contractor instructs its employees to refrain from trimming grass along siding, downspouts, lamp posts, air conditioner units, decks, decorative fencing, signage, etc. This applies to areas where turf directly abuts any object as noted above that has the potential to be damaged while the Contractor is performing contracted services.
  3. The School District assumes full responsibility for damages incurred by the Contractor to such things as cable lines, wires, pipes, utilities, etc., exposed or not buried to specification (at least 8”) while the Contractor is carrying out contracted services such as bed edging, edging of sidewalks, shrub & tree trimming etc.
  4. In cases where the edging has experienced heaving from the ground, been cut from the string trimmer, and/or cracked from the heaving or weed whip, the School District will be responsible for repairing the edging. Contractor will repair edging when mower negligence is the case. In order to maintain a crisp, clean edge the weed whip string must come in contact with the edging resulting in damage. Regular annual repairs (School District’s expense) to the edging are necessary to repair damage from the weed whip and natural causes such as frost heaving and cracking.
  5. School District assumes full responsibility for moving all obstacles such as Christmas lights, yard decorations, hoses, lawn chairs, barbeque grills, toys, bikes, tents, etc., which will interfere with maintenance operations. Maintenance crews shall be instructed not to remove said items but to work around them.
  6. All new installations of plant material, flowers, shrubs, trees, groundcover, etc., will be maintained by the School District unless Contractor is contracted to maintain.
  7. Any areas the School District wishes not to be trimmed, edged, or cultivated will be clearly marked with the appropriate colored flag and/or dot.
  8. No work can begin on the property until a signed copy of the Contract is in the hands of the Contractor.

Insurance Coverage

Workers compensation and general liability coverage for the Contractor’s employees will be kept current and will be paid for by the Contractor. The School District will not be liable for any additional costs associated with the hiring or retention of the Contractor’s employees.

Bid Structure

April 1, 2021 – November 30, 2021 Landscaping Bid

1

Connor Shaw Center

212 West Wilson Street

Peotone, IL 60468

Price per Cut: $__________________

2

Peotone Elementary School

426 North Conrad Avenue

Peotone, IL 60468

Price per Cut: $__________________

3

Peotone Intermediate Center

9526 West Manhattan-Monee Road

Frankfort, IL 60423

Price per Cut: $__________________

4

Peotone Junior High School

1 Blue Devil Drive

Peotone, IL 60468

Price per Cut: $__________________

5

Peotone High School

605 West North Street

Peotone, IL 60468

Price per Cut: $__________________


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